![]() Like other assets that organizations maintain in storage systems, digital files and video recordings require protection. How long should organizations keep a video recording? Many video conferencing services like Zoom, Cisco Webex and Microsoft Teams enable IT teams to configure audible announcements when someone begins to record, as well as indicators within the application to highlight the meeting is being recorded. The fines or damages are not set, but employees can sue if they discover conversations were recorded without their consent and they determine the suits have merit - especially if the recordings include confidential or private information. While the judge can throw out the lawsuit, this is still considered a failure of the organization to respect an individual's right to privacy. For example, if a person determines someone from Company A recorded them without their consent in an all-party consent state, that individual can sue Company A for damages in a civil lawsuit. The repercussions of noncompliance depend on the state or individual. IT teams may struggle to ensure end users understand each state has its own rules or memorize which states enable one-party, two-party or all-party consent. While federal law requires one-party consent, in Florida, Maryland, Montana, Nevada, California and some other states, citizens must receive consent from all parties prior to recording a phone call or video conference. against other parties recording them on a call without their consent. ![]() Wiretapping and recording laws are meant to protect individuals within the U.S. While it is legal to record virtual meetings in general, organizations should not record all meetings for ethical or certain legal reasons. While it is legal to record virtual meetings, organizations must prioritize and ensure security for these meetings and video conferences. ![]() Whether the session explores software requirements, a client's desired product features or a contract negotiation that requires all details compiled in a document, all parties involved would benefit from recording the session for future use or review. Recordings retain necessary information for future useįor client-facing virtual meetings where remote workers collect important information, recordings ensure all participants can revisit the discussion later and confirm what was discussed. ![]() Organizations can also reuse recorded sessions for future purposes, like training future employees on a process. If the presenter records the session - whether it's on a new application, system or company process - the attendees can review the session later, if necessary. Remote workers face various distractions throughout the workday, so virtual training sessions don't always keep attendees' full attention. Recordings save training sessions for future use If teams record these sessions, they can revisit and understand the recording more easily than text notes that attempt to translate the drawings. These meetings can increase productivity and enable remote workers to draw visual shapes, such as workflows and other visual cues that workers may struggle to express in written notes. In virtual meetings, teams can interact with a digital whiteboard to visualize ideas. Recordings capture team interactions and brainstorming sessions
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